Privacy Policy
What personal data do we collect and when do we collect it?
Other information collected by our website and cookies.
How do we use your personal data?
Turning cookies off
Changes to the purpose of data gathering.
Changes to the Privacy Notice
Data Security
Who might we share your personal data with?
Data Retention
How do we store your personal data and how do we keep it secure?
Your Rights in relation to the personal data we hold.
Poco are committed to protecting and respecting all our customers privacy and personal data.
Our Privacy Policy explains the basis on which any personal data we collect from you or that you provide to us will be processed and used by us. Please read the full document carefully and take time to understand how your personal data is used and shared.
For the General Data Protection Regulation you, the customer, are the data controller and we, Poco, are the data processor.
What personal data do we collect and when do we collect it?
We may collect and use the following data:
When you use our store and browse our products we may gather the following: your name, email address, password, telephone number, billing address and delivery address. We may also view and collect products you have viewed and or added to your shopping bag. We may use your email to send you a reminder to complete the checkout process.
Should you make a purchase from ourselves we will collect your debit/credit card details, contact details, invoice details which will be stored with our payment processing provider Stripe. Stripes GDPR policy can viewed here https://stripe.com/en-gb/privacy
You may ask to view any data we have gathered or for any data to be removed from our system at any time by sending us an email.
When you provide a review of our services and or products on either our online store, via email, or third party platform, we may collect personal data such as your name and email address plus your comments and images, all of which may be displayed on our site without communication to yourself, we will only ever display your name using your first name and first letter of your surname.
When you fill in a form on our website to request contact or return, we will collect any contact information you provide.
When you contact us by any other means for instance email, phone or site visit, we may keep a record of contact information you provide to us at the time.
Other information collected by our website and cookies.
Our website uses cookies, as almost all websites do. These allow us to improve our website and provide you with an excellent online experience. We use cookies to analyse user experience and improve our customers journey.
We do not use cookies to:
- Collect any personal information that may be used to identify you.
- Collect any sensitive personal information.
- Pass data or information to advertising networks
- Pass personal information that may be used to identify you to third parties
- Pay sales commissions
How do we use your personal data?
We use your personal data only for essential purposes to serve and deliver you excellent products and customer service.
We may use your personal data to:
- Process and deliver products to you
- Assist you with any enquiries
- Post your reviews about our products
- Analyse which products are popular with our customers and which are not
Turning cookies off
You can manually turn off cookies by adjusting your browser setting. This can stop your selected browser from allowing any cookies. Doing this may affect the visual and functional capabilities of our website as cookies as an integral part of many modern website.
If your concerns about cookies relate to “spyware”, it may be better to find anti-spyware software which achieves the same objective as deleting cookies without affecting visual and functional capabilities of online stores.
Changes to the purpose of data gathering.
We will only use your personal data for the purposes for which we collected it, outlined above, unless we reasonably consider that we need to use it for another reason which is compatible with the original purpose.
If we require your personal data for any other purpose not outlined above, we will notify you directly and explain the basis which allows us to do so.
We may process your personal data without your knowledge or consent when in compliance with the above rules and when permitted to by law.
Changes to the Privacy Notice
Any changes we make to our Privacy Notice will be posted to this page and emailed to you where you have signed up for further communication from us. For critical/legal updates we may need to communicate with you whether you have given us permission or not, please be assured however we will not use this as an excuse to carry out any marketing.
Data Security
We limit access to your personal data to employees and suppliers that require information to complete the purchase and delivery of goods. They will gain access and use your information on our instruction only and with full confidentiality.
When our site contains links to and from other websites, please note that these sites should have their own privacy policies and that we do not accept any responsibility or liability for these policies, and content or operation of these websites. Please check these websites own policies before submitting any personal data.
Who might we share your personal data with?
We may disclose your personal data with third parties in the following circumstanced:
- If we are under a duty to disclose or share information in order to comply with any legal obligation (for example HMRC)
- We may pass on key information to service provides who we work with in providing our services, such as website hosts, couriers or delivery services. These providers comply with all security standards necessary in order to keep your data safe.
- With our suppliers where agreement of direct delivery from the supplier is in place. This may also apply to handmade items.
Data Retention
We only retain your personal data for as long as necessary and only for the purpose we collected it for, including satisfying any legal, accounting or reporting requirements.
Below we have outlined how we gather information and how long we keep it for.
| Type of Interaction | Length your data is kept for |
| When you shop with us | 7 years |
| When you are added to our newsletter | Until you unsubscribe from our database |
| When you contact us via our website to request a return | Until you ask to be removed or as part of a periodic data clearance |
| When you contact us by any means which does not lead to a purchase e.g, telephone call or email | Until you ask to be removed or as part of a periodic data clearance |
| When you provide a review on our products or services on a third-party platform | Until you ask to be removed from this third-party platform |
| When you voluntarily provide us with information through customer research surveys or participate in competitions | Until you ask to be removed |
| When you visit our site | Until you block or remove cookies |
How do we store your personal data and how do we keep it secure?
We do our upmost to ensure that all information we gather and you provide is kept secure. Some of the information you provide to us will be transmitted electronically, for example any information you provide via email or on our website.
Transmitting information via the internet is not completely secure at any time and although we do our best to act responsibly with all information we gather, we cannot guarantee its complete security.
We have put many measures in place to prevent your personal information accidently being stolen, lost, changed, shared, accessed or used in any way. Our website is SSL secured and any payment transactions are encrypted using SSL technology and the privacy policy in place with our payment processor.
Some of your personal data will be stores on secure servers located in the United Kingdom and the European Economic Area.
Some of our third part providers are located outside of the European Economic Area.
Your Rights in relation to the personal data we hold.
You have the right to:
Request access to your personal data, enabling you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request a correction to the information we hold about you. We may need to require the accuracy of new information you provide us; however you have the right to request any incorrect information is amended.
Request deletion of your personal data. This allows you to ask us to delete and or remove personal data where there is no good reason for us to retain it. Where we may have processed your information unlawfully or where we are required to erase your personal data to comply with a local law, you may request this change. We may not be required to comply with your request for specific legal reasons applicable at the time of your request.
Object to processing where there is a personal circumstance that you feel impacts your fundamental rights and freedoms. You may also object to your data being used for direct marketing purposes. In some circumstances we may have the legal right to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This allows you to request the suspension in processing your personal data in the following scenarios:
- If you want us to establish data accuracy.
- Where our use of data is unlawful
- Where you need us to hold the data even if we no longer require it, as you need to establish legal claims.
- You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request a transfer of your personal data to you or to a third party. We will provide you or your requested third party with your personal data in a commonly used and easily accessible format. This only applies to the information you provide us with in order to form a contract for sale.
Withdraw consent at any time where we are relying on your consent to retain and use your information. This will now affect the lawfulness of any processes or analysis carried out before you requested to withdraw your consent. By withdrawing your consent, we may not be able to provide full products or services to you. We will advise you to any service changes at the time you request to withdraw consent.
This policy is effective from 1st July 2021. We may change this policy at any time by updating this page and emailing any members of our newsletter.
